Meaning, Definition, Importance & Process of Staffing

1 Mark Questions

1. How does staffing improve job satisfaction and morale of employees?

State. (Compartment 2014)

Ans. Staffing helps in improving job satisfaction and morale of the employees by employing right people at right job, train them and developing their abilities, evaluating their performance and promoting them.

1. How is staffing a continuous process? State. (Compartment 2014)

Ans. Staffing function is described as filling and keeping filled the positions in the organisation. Staffing is a continuous process because new jobs may be created and some of the existing employees may leave the organisation.

1. State how staffing ensures 'continuous survival and growth of enterprise'. (All India 2013)

Ans. Proper staffing ensures continuous survival and growth of an enterprise through succession planning for managers.

1. Give the meaning of 'orientation' as a step in the process of staffing. (Delhi 2012)

Ans. Orientation refers to introduction of new employees to the existing ones in the organisation and familiarising them with the rules and policies of the organisation.

1. What is meant by 'estimating manpower requirement' as a step in the process of staffing? (Delhi 2012)

Ans. 'Estimating manpower requirement' means finding out the number and their types of persons or employees needed by the organisation in near future.

1. Give the meaning of 'placement' as a step in the process of staffing. (All India 2012)

Ans. Placement refers to the employees occupying the position or post for which the person has been selected.

1. Give the meaning of 'compensation' as a step in the process of staffing(All India 2012)

Ans. Compensation refers to all forms of pay or rewards offered to employees. It may be in the form of direct financial payments like wages, salaries, incentives, commission and bonus or may be in the form of indirect payments like employer paid insurance and vacations, etc.

8. What is meant by staffing? (Delhi 2010c)

Ans. Staffing has been described as the managerial function of filling and keeping filled

the positions in the organisation structure. In other words, staffing is that part of the process of management which is concerned with obtaining, utilising and maintaining a satisfactory work force.

1. How does staffing help to ensure higher performance of employees? (All India 2010)

or How does staffing help to ensure optimum utilisation of human resources? (Delhi 2010C)

Ans. Staffing helps in ensuring optimum utilisation of human resources by putting right person on the right job. It prevents under-utilisation of personnel and high labour cost. At the same time, it avoids disruption of work by indicating the shortage of personnel.

3 Marks Questions

1. Give the meaning of placement, orientation and training in the process of staffing. (Delhi 2012)

Ans. Placement refers to the employees occupying the position or post for which the person has been selected.

Orientation refers to introduction of new employees to the existing employees of the organisation and familiarising them with the rules and policies of the organisation.

Training refers to the systematic development of knowledge, skills and attitude required by an individual to perform efficiently a given task/job.

1. Why is staffing considered as an important function of management in all

types of organisations? State any three reasons. (Delhi 2011; All India 2011)

Ans. Staffing is considered as an important function of management because of the following reasons:

1. It helps in discovering and obtaining competent personnel for various jobs.
2. It results in improved performance by putting right person on the right job.

It ensures the continuous survival and growth of an enterprise through the succession planning by managers.

4/5 Marks Questions

1. Sahil, the director of a garments company, is planning to manufacture bags

for the utilisation of waste material for one of his garments unit. He decided that this manufacturing unit will be set up in a rural area of Orissa, where people have less job opportunities and labour is available at a very low rate. He also thought of giving equal opportunities to men and women.

For this, he selected S Chatterjee, Indeijeet Kaur, Aslam and Sarabjeet as heads of sales, accounts, purchase and production departments.