Concept, Importance & Process of Organising

1 Mark Questions

1. Define 'organising' as a function of management. (All India 2014c)

Ans. Organising is the function of management, which coordinates the physical, financial and human resources and establishes productive relations among them for achievement of specific goals.

2. Enumerate any two basis of departmentation in an organisation. (Delhi 2009c)

Ans. Two basis of departmentation in an organisation are:

1. Territories (north, south, east, west, etc).
2. Products (appliances, clothes, cosmetics, etc).

3 Marks Question

1. Explain by giving any three reasons why organising is considered as an important function of management. (Delhi 2010)

Ans. The following points highlight the crucial role that organising plays in any business enterprise:

1. Clarity in working relationship The establishment of working relationships clarifies

the lines of communication and specifies, 'who will report to whom'. This removes ambiguity in transfer of information and instructions.

1. Effective administration Organising provides a clear description of jobs and related

duties. This helps to avoid confusion and duplication. Clarity in working relationships enables proper execution of work. Management of an enterprise thereby becomes easy and this brings effectiveness in administration.

1. Expansion and growth Organising helps in the growth and diversification of an

enterprise by enabling it to deviate from existing norms and taking up new challenges and also by facilitating its efficient management.

4/5 Marks Questions

1. Organising involves a series of steps that need to be taken in order to achieve the desired goals. Explain these steps.

(Delhi 2014; All India 2014,2011c) or State the steps in the organising process. (Delhi 2013) or Describe briefly the steps in the process of organising. (Delhi 2012) or 'Organising is the process of defining and grouping the activities of the enterprise and establishing the authority relationship among them.' In the light of this statement, explain the steps in the process of organising. (All India 2011)

Ans. Steps in the Process of Organising

Various steps involved in the organising process may be described as follows:

Identification and division of work

Departmentalisation

Assignment of duties

Establishing reporting relationship

1. Identification and division of work The organising function begins with the division

of total work into smaller units. Each unit of total work is called a Job. The division of work into smaller jobs leads to specialisation because jobs are assigned to different individuals according to their qualifications and capabilities. The division of work and assignment of jobs leads to systematic working.

1. Grouping the jobs and departmentalisation After division of work, related and similar jobs are grouped together and put under one department. This can be done in the following two ways:
2. Functional depart mentation Under this method, jobs related to common functions are grouped under one department.