LETTER

WRITING

(Based on Verbal/Visual Input)

Chapter Analysis

Question Type Year & Marks 2016 2017 2018

D OD OD D D OD

6 marks 1 1 1 1 1

Note: 1 question here indicates that 1 question in each set for that year has been asked.

Introduction

Letter-writing is an art. So, it must aim at a certain standard of form and elegance. While writing a letter we must always think of the person to whom we are writing. The subject-matter, no doubt, is important, but we must write it in a way which will make the letter interesting to the person receiving it. A letter written rustically may contain useful information, but it may be lacking in elegance, and violate the norms which requires a good taste. So, one must observe certain standards of form and good taste in the order and structure of one's letters. This means that there should be no carelessness about it, and it should not suggest discourtesy and indifference to the person addressed.

We should always remember that letter plays an important role in maintaining our communication and relations with friends and relatives, as well as establishing commercial and other kinds of relations with foreigners.

Classification of Letters

Letters may be divided into the following classes:

1. Business or Official Letters: For making enquiries, registering complaints, asking for and giving information, placing orders and sending replies.

2. Letter to the Editor : Civing suggestions or opinion on issues of public interest

3. Application for a Job: While forwarding your resume for a job opportunity.

Salutations & Subscriptions:

Family & friends — Dear... Yours affectionately/lovingly Or Your loving friend/son etc

Strangers — Dear Sir/Madam Yours truly

Business Persons/Officials — Sir Yours truly/sincerely

Principal/Teachers — Respected Sir/Madam Yours obediently

Or Or

Sir/Madam Yours faithfully

Editors— Sir Yours truly/sincerely

Useful Expressions

Enquiry — I am writing to enquire about Please let us know We'll be glad if you Complaint — It is a matter of great regret that .......

This is to bring to your notice that .......

This is to complain .......

[ 87

WRITING SKILLS

Request — I would be grateful if ....... Kindly oblige me by ..... For job application — With reference to your advertisement dated X/X/XXXX, I offer myself as

a candidate ...... Through some reliable sources, I have come to know that .......

To Conclude:

1. Looking forward to your reply.
2. Thanking you in anticipation for a positive reply.
3. With warm regards

Format of a Formal Letter:

3.

1. Sender's address, 2. Date,
2. Subject/heading, 5. Salutation,

6. Complimentary close

Sender's Address

. . . . . . . . . . . . . . . . . . . .

. . . . . . . . . . . . . . . . . . . .

Date Receiver's Address Subject : <u>Underline the Subject</u> Dear Sir, ..... *6/60kalu

...... Body ..

Yours Sincerely Signature (NAME)

Format for Application for a Job

RESUME

(to be attached with Job Application RESUME/BIO DATA/CV) Name Father's Name Date of Birth Educational Qualification Experience Marital Status Corresponding Address Phone No. ............

1. mail id . . . . . . . . . . . . . . . . . . . .

Languages Known . . . . . . . . . . . . . . . . . . . .

Hobbies . . . . . . . . . . . . . . . . . . . .

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Marking Scheme

Format 1 mark

Content 3 marks

Expression 2 marks

Grammatical accuracy, appropriate words and spelling (1)

Coherence and relevance of ideas and style (1)

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